Accounts Payable Specialist - Bookkeeper

SPECIFIC DUTIES:

Essential

• Organizes and verifies incoming purchase orders, packing slips, invoices, and bills of lading for payment
• Posts A/P transactions to system
• Processes weekly checks
• Uploads A/P documents to document management software
• Processes inside and outside sales commissions
• Answers accounts payable incoming calls and correspondence
• Tracks foreign ocean cargo expenses
• Prepares 1099 forms
• Maintains expense and advance records
• Maintains fixed asset database and submits data to assessors’ office
• Enters general ledger transactions
• Monitors general ledger accounts for accuracy
• Reconciles credit card statements
• Balances check accounts monthly

Marginal

• Other duties as assigned

EQUIPMENT: Personal computer, calculator, telephone, fax machine

KNOWLEDGE / SKILLS:

• Working knowledge of accounts payable and accounts receivable theories and practices
• Working knowledge of bookkeeping and general ledger theories and practices
• Working knowledge of Enlighten Net.dfm
• Knowledge of foreign payable transactions
• Working knowledge of MicroSoft Office Suite including Outlook, Word, and Excel
• 10-Key by touch 

QUALIFICATIONS:

• Ability to assimilate information and make decisions based on research
• Ability to effectively interact with all levels of company team
• Ability to effectively interact with external customers
• Ability to establish and maintain effective work relationship with team members
• Ability to handle multiple tasks
• Ability to maintain confidentiality
• Ability to organize tasks
• Ability to prepare reports and other documents in a neat and legible manner
• Customer and team oriented
• Demonstrates effective oral communication and telephone skills
• Detail oriented
• Handles difficult situations with diplomacy

EDUCATION:

• Two years college degree with emphasis in accounting and 2 years of work related experience or a suitable combination of both

 Pay Range $38,000 - $46,000 DOE